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Changing status of contracts and contract items

Overview

The contract life cycle stipulates several status for a contract. You can change the status by running the Change Status action. Modifying the status of a purchase contract will also affect the status of related contract items.

Refer to this article to understand the meaning of available status values.

Steps

  1. Open the Purchase Contracts navigation item in the Contracts application.
  2. Select one or more contracts.
  3. Click the Change Status action. The wizard opens. By default the wizard shows the current status (for one contract) or Draft (for multiple selection).
  4. Select a new status:
    • If you choose Signed, the system checks whether the required fields are filled in (Business Partner, Closing Date, Contract Number, Effective Date, Expiration Date, External Contact, Internal Contact, Internal Signer).
    • In case you choose Canceled, you will also need to select a date in the Canceled by field.
  5. You can enter additional information in the Comments field.
  6. Click Change Status to apply your changes. The status of related contract items will be updated according to the table below.

The status of related Contract Items will be updated according to following table:

New status of Contract New status of related Contract Items
Draft Inactive
Content Reviewed Inactive
Submitted Inactive
Approved Inactive
Rejected Inactive
Postponed Inactive
Legally Reviewed Inactive
Requested Requested
Executed Executed
Abandoned Abandoned
Signed Pending, Active or Expired - depending on Contract Item's period
Canceled Canceled
Lititated Litigated
Reversed Reversed
Deleted Deleted

The Deleted status is not available by default. If you want to use it, open Administration > Global System Settings > Contracts in the old console and select the checkbox for Deleted in Available Status Values for Contracts.

How to change status for a contract item

  1. Open the Purchase Contracts > All Contract Items navigation item in the Contracts application.
  2. Select one or more items.
  3. Click the Change Status action. The wizard opens. By default the wizard shows the current status (for one contract item) or Draft (for multiple selection).
  4. Select a new status:
    • If you choose Signed, the system checks whether the required fields are filled in (Business Partner, Closing Date, Contract Number, Effective Date, Expiration Date, External Contact, Internal Contact, Internal Signer).
    • In case you choose Canceled, you will also need to select a date in the Canceled by field.
  5. You can enter additional information in the Comments field.
  6. Click Change Status to apply your changes.

The contract item's status can be changed only if the corresponding contract has one of the following statuses: Signed, Requested, Executed, Abandoned, Canceled, Litigated, Reversed.