Speeding up creation of new contracts and contract items

Overview

When filling in a dialog for a new purchase contract, a user does not need to enter all values manually. If this contract has a parent agreement, it is recommended to select this agreement in the corresponding field first. After a parent agreement is selected, the system offers to apply values of the parent agreement to the current new contract. If a user clicks Yes, significant number of values will be filled in. This feature is activated each time when a parent agreement is manually selected in the dialog. If a current contract already has some data filled, it will be overwritten with the parent agreement's values.

The same feature is activated in a contract item dialog when selecting a parent purchase contract.

Which values are applied from a parent contract

Data on the General and Period tabs of a purchase contract/contract item will be updated if the corresponding data is provided in a parent agreement.

The following fields will be filled in on the General tab:

• Organizational Unit, Location, and Cost Center
• Closing Date (applicable for purchase contracts only)
• Title
• External Reference
• Legal System, Place of Jurisdiction, and Other Place of Jurisdiction (applicable for purchase contracts only)
• Business Partner
• Internal Signer (applicable for purchase contracts only), Internal Contact, and External Contact
• Effective Date (applicable for contract items only)

The following fields will be filled in on the Period tab for purchase contracts:

• Effective Date
• Expiration Date or Contract does not expire
• Renews upon expiration, Renewal Period, and Time Unit
• Expiration reminder, Days in Advance, and Reminder Recipient
• Period of Notice, Time Unit, By, Not Before (values related to terms of cancellation)
• Cancellation reminder, Days in Advance, and Reminder Recipient