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Purchased licenses - SaaS subscription inventory

Overview

The SaaS (Software-as-a-Service) subscription inventory contains all subscriptions that have been imported from the provider (e.g. Microsoft 365 or Adobe Creative Cloud). 

The import creates and updates license objects (CI License). With every license , all assigned (authorized) accounts are enclosed as "Cloud Subscribers".  Those accounts are matched against existing Persons by their e-mail address. After  successful validation of the license (adding purchase information, relevant Software Product and License Pool) the system creates license requirements for every Person.

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Subscription inventory

Under the navigation node "Purchased Licenses / SaaS" a list of all subscriptions imported by the data provider are listed.

Column Description
Object ID Auto-generated ID of the data object
Type Type of license ("Software as a Service (SaaS)" by default, "Subscription" after matching part number with LIS)
Software Product Software Product to be posted from the subscription
License Model Applicable License Model (usually "Named User")
Status Status of license record (invalid = information missing,  used/unused = entitlements made/not made)
Purchased Usage Rights Number of purchased usage rights, empty if unlimited (see below)
Unlimited Use Unlimited number of usage rights purchased (yes/no)
Publisher Part Number (SKU) Part number (not displayed in publisher's Admin Portals)
Capability Status

Subscription status. 

Microsoft Adobe
1 = Enabled
2 = Warning (30-days user grace period)
3 = Suspended (90-days admin grace period)
4 = Deleted
5 = Locked Out
6 = Other
1=Enabled
Last Import Date Date and time of last import
Consumed Units Number of accounts that are actually authorized to use the service of the subscription
Prepaid Enabled Units Maximum number of accounts that can be authorized to use the service of the subscription
Prepaid Suspended Units

Number of accounts that are currently in administrational 90-days grace period of expired subscription (data accessible by admins only)

(Microsoft only; always "0" with Adobe)

Prepaid Warning Units

Number of accounts that are currently in usage 30-days grace period of expired subscription (service and data still accessible by user)

(Microsoft only; always "0" with Adobe)

Subscribers 

One navigation node below the subscriptions, all imported subscribers are listed.

Column Description
E-Mail E-mail address of the authorized account
Subscriber Assigned Person, matched by the e-mail address
Is Active Is the account still subscribed (yes/no). In case that account is not subscribed anymore but a license requirement exists, this attribute is "No". If the minimum entitlement period of the license requirement has elapsed, the subscriber item is being deleted automatically.
Last Import Date Date and time of last import from the publisher's admin portal
License ID Object ID of the license (the subscription) in the SAM tool
Software Product Software Product to be posted from the subscription
License Model Applicable License Model of the license requirement (usually "Named User")
Status Status of the license (the subscription)
Publisher Part Number (SKU) Part number of the license (the subscription)

Clearing Required

Under this navigation node, a list of all subscribed accounts is  listed where the system was not able to match a Person by the given e-mail address. As soon as the data provider is executed after missing Person or missing e-mail address has been added, the matching Person will be assigned and the record disappears from this clearing list. 

 

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